Online Notary UK — Video Notarisation from Anywhere
Whether you’re abroad, outside London, or simply prefer the convenience of a video appointment — our online notary service lets you get documents notarised without visiting our office. We use Microsoft Teams and our own proprietary system to deliver the same notarial acts, at the same fixed fee, with the same legal standing as an in-person visit.
What Can You Notarise Online?
We offer two distinct online services: video conferencing notarisation by Microsoft Teams, and online identity verification (IDVT) for Companies House director ID — no video appointment required. Our online service covers personal documents, business contracts, and legal documents for international use.
Affidavits & Statutory Declarations
Sworn affidavits and statutory declarations for marriage, divorce, free will disputes, name changes, immigration and court proceedings. There is a grey area in UK law around whether oaths administered by video satisfy the statutory requirements — we recommend checking with the receiving party to confirm that online notarisation is acceptable for your specific document before booking.
Powers of Attorney
Notarised Power of Attorney documents for use in the UAE, Hong Kong, the United States, and other jurisdictions. Important: not all territories accept powers of attorney executed by video — some insist on paper with a wet-ink notary seal. For example, India typically requires in-person notarisation followed by apostille and consular legalisation. Always check with the receiving authority first.
Child Travel Consent Letters
Notarised letters of consent for a child travelling abroad with one parent. Both parents (or the absent parent) can attend a video conference appointment to witness their signature. This is one of the most in-demand notaries services we provide via remote online notarization. Check with your airline or border authority that a notarised consent letter obtained by video is acceptable before booking.
Marriage & Declaration of Freedom to Marry
Notarised declarations of freedom to marry and affidavits for marriage purposes — commonly required by British citizens marrying abroad in Japan, India, Vietnam, and the EU. Note: a Certificate of No Impediment (CNI) is a different document issued by the UK government, not by a notary. We notarise the sworn declaration that accompanies it. Please check with the overseas registry or consulate that a declaration obtained by video notarisation is acceptable before booking — some jurisdictions require in-person attendance.
Land Registry ID1 Verification
If you’re buying or selling UK property, we verify your identity for HM Land Registry via the ID1 form — either in person or by video. When done remotely, the notary issues an ID5 (the complementary form to the ID1), and both forms are submitted together to Land Registry. We handle multiple ID1 verifications every week for clients across the UK and abroad.
Companies House Director ID Verification
Online identity verification using IDVT (Identity Verification Technology). Upload your passport or driver’s license and take a selfie for liveness check and facial recognition. No video appointment, no proof of address required. Receive your digital certificates and director code the same day. We are a registered ACSP — one of the United Kingdom’s leading service providers for business Notary identity verification.
Book Your Video Notarisation Appointment
Tell us what you need and we’ll get back to you within the hour. No obligation. Same fixed fee as in-person.
How Does Online Notarisation Work?
The online notarisation process follows five simple steps. The entire process typically takes 15–20 minutes once you’re on the video call. This complete guide walks you through how remote online notary services work under UK law.
Enquire
Tell us what you need — use the enquiry form, email us, or call. We confirm whether your document is suitable for online notarisation, explain the notary process, and quote a fixed fee with no hidden costs.
Book Your Appointment
Choose a date and time that suits you — including early mornings and late afternoons for international time zones. We send you a Microsoft Teams calendar invite. No Teams account required.
Send Your Documents
Email a copy of your passport (photo ID), proof of address, and the unsigned document to our email address. We review everything before the appointment. No personal information is shared with third parties.
Join the Video Session
Click the Teams link at the appointed time. The notary verifies your identity using your photo ID, witnesses your signature or administers your oath in real time, and records the video session for the audit trail.
Receive Your Documents
The notary issues a notarial certificate stating “verified via video conference call”. Your notarised document is returned by email as a certified digital copy, or by post after you send us the wet-ink original.
Edward Young Notaries & Lawyers is a UK Notary Public practice offering remote online notary services via Microsoft Teams video call and its own proprietary platform powered by Zoho. Regulated by the Faculty Office, the practice provides remote online notarisation of affidavits, statutory declarations, powers of attorney, Land Registry ID1 verifications, and Companies House director identity verification — at the same fixed fee as traditional notarisation.
Apostille and Legalisation — If Necessary
Not every notarised document needs further authentication — but if yours is for use overseas, the receiving authority may require an apostille or consular legalisation before they will accept it. There are two routes depending on the destination country:
Apostille — for countries that are members of the Hague Apostille Convention (most of Europe, the USA, Japan, Australia, and many others). The FCDO issues an Apostille certificate that authenticates the notary’s signature and seal. We also offer e-Apostille for documents certified with a Qualified Electronic Signature — a fully digital route with no paper required.
Consular legalisation — for countries that are not members of the Hague Convention (e.g. the UAE, China, Saudi Arabia). The document is first authenticated by the FCDO, then legalised by the relevant embassy or consulate in London.
We handle the entire chain — notarisation, apostille or e-apostille, and consular legalisation — so you receive a document that is ready to use at its destination. Tell us where the document is going and we’ll confirm exactly what’s needed.
Which Technology Do You Use for Video Notarisation?
We use Microsoft Teams for video conferencing appointments — the industry standard for secure remote online notarization. We do not use Zoom, Skype, or Docusign for remote notarisation.
Alongside Teams, we have built our own proprietary online notarisation system powered by Zoho, which manages the entire process from enquiry through to document delivery. This gives our clients a seamless user experience — from booking your appointment to receiving your notarised document, everything is tracked and managed through a single platform.
You do not need a Microsoft Teams account. When we book your appointment, we send a Teams meeting link to your email address. Simply click the link at the appointed time — it opens in any web browser on your computer, tablet, or mobile device.
If you experience any connection issues, we reschedule at no extra charge. A stable internet connection and a device with a camera and microphone are the only specific requirements. Following best practices for remote online notarization, we record every session for compliance.
Will My Consulate or Court Accept a Remotely Notarised Document?
Many United Kingdom and overseas authorities routinely accept notarized documents via video conference. The notarial certificate issued by our UK Notary Public states “verified via video conference call on [date]”, which is transparent to the receiving authority.
We regularly notarise documents accepted by authorities in India, Japan, Vietnam, Hong Kong, the UAE, Zimbabwe, the United States (including New York and other U.S. states), and across the EU. Some destinations also require Apostille certificates under the Hague Apostille Convention — we handle fast apostille services alongside the notarisation. However, some consulates and registrars still require traditional notarisation with in-person witnessing for certain notarial acts.
Our advice: always check with the end user (the consulate, court, registrar, or other receiving authority) before booking. We provide detailed information on the cases we routinely see accepted and can help you confirm whether electronic notarisation or traditional notarisation with in-person visits is required for your specific requirements.
Do I Still Need to Post the Original Document?
It depends on the document types and the receiving authority’s legal requirements.
If a wet-ink notary seal is required: after the video conference, you post the originally-signed paper documents to us by tracked delivery. We attach the notarial certificate and notary seal physically, then return the notarised document to you by post or arrange hand-collection.
If digital documents are accepted: we certify the document using a Qualified Electronic Signature (QES) — the highest level of digital certificates security. The fully certified digital documents are emailed to you instantly, with no posting of paper documents required. QES also enables us to obtain e-Apostille services from the FCDO for Apostille certificates.
We confirm which route applies before your appointment so there are no surprises. This is a key advantage of our notarial services — the notarization process is transparent from start to finish.
Why Choose Edward Young Notaries for Online Notarisation?
- Regulated by the Faculty Office of the Archbishop of Canterbury — the UK regulator for notaries public. Your notarised document carries full legal standing.
- Same fixed fee as in-person appointments — no premium for using video. We quote the fee before you commit, with no hidden costs.
- Same-day and next-day video appointments — we regularly book urgent appointments, including early mornings for Asia-Pacific time zones.
- Microsoft Teams — no account needed — the meeting link works in any browser. No software to install, no account to create.
- Member of The Notaries Society — the professional body for notaries in England and Wales.
- STEP qualified — the global professional association for practitioners in trust, estate and succession planning.
- ACSP registered — authorised to verify company directors’ identities under the Companies House reforms.
- Apostille and e-apostille services — we handle FCDO apostille and consular legalisation so your remotely notarised document reaches its destination ready to use.
- Exceptional service from on-demand notaries — our clients consistently rate us with 5 stars. Great service is not optional — it is central to how we operate as one of London’s leading Public Services notary practices.
- Central London, 19 Wigmore Street W1U 1PH — if you do need to visit in person for traditional notarisation, we’re a short walk from Bond Street and Oxford Circus stations.
What Our Clients Say
“Excellent service — everything was handled by video call and the notarised documents arrived within days. Couldn’t have been easier from abroad.”
“Very professional and efficient. The team guided me through the entire process for my power of attorney and the video appointment was straightforward.”
“Needed urgent notarisation for a statutory declaration while overseas. They arranged a same-day video appointment and the turnaround was impressive.”
“The director identity verification was quick and painless — just uploaded my passport and took a selfie. Had my Companies House director code within 24 hours.”
What Do You Need Before Your Video Appointment?
Send these to us by email before your appointment. This ensures the video session runs smoothly and avoids delays.
✓ Photo ID
A good-quality copy of your current passport or driver’s license. If you don’t have a passport, a government-issued photo ID card is acceptable. We use this for identity-proofing and credential analysis during the video session as part of our notary process best practices.
✓ Proof of Address
A recent utility bill, bank statement, or council tax bill showing your current address. Dated within the last three months. Note: proof of address is not required for Companies House IDVT director verification.
✓ The Unsigned Document
A copy of the document you need notarised — the original document should remain unsigned until the video conference, when you sign in the notary’s presence.
✓ Device with Camera & Microphone
A computer, tablet, or mobile device with a stable internet connection. Microsoft Teams works in any browser — no download or account needed.
Are There Documents That Cannot Be Notarised Online?
Most types of documents can be notarised via video conference as part of the remote online notarization notary process. However, certain original documents cannot be certified remotely because they require physical inspection by the notary. These include birth, death, marriage, civil partnership and adoption certificates, police certificates such as ACRO or Disclosure and Barring Service (DBS) certificates, and disclosure certificates for Scotland and Northern Ireland.
For these document types, you will need to attend in person visits or post the original document to our office for notarisation. Documents that must be legalised with a specific consulate may also have additional legal requirements — check with the consulate first.
If you’re unsure whether your document is suitable for remote notarisation, contact us and we’ll advise within the hour with detailed information on your options.
Can I Use a London Notary If I’m Not in London?
Yes — provided the person, company, or transaction has a link to England or Wales. A notary public practising in England and Wales can act for clients worldwide, but there must be a jurisdictional connection — for example, a UK property transaction, a company registered in England, a British citizen requiring documents for use abroad, or a document governed by English law.
We regularly serve clients in Manchester, Birmingham, Edinburgh, Bristol, and other UK cities who prefer the convenience of a video appointment over travelling to a local notary business. For international clients — whether you’re a British citizen in Japan, an expat in India, or a company director in Hong Kong — the online service works identically to notarise documents remotely, provided that jurisdictional link exists.
If your matter is urgent, we can often arrange a same-day or next-day video appointment regardless of your location or time zone. We are among the most in-demand notaries in London for remote online notarization.
How Does Companies House Director Identity Verification Work Online?
Since the Companies House reforms, all company directors must complete identity verification. As a registered ACSP (Authorised Corporate Service Provider), we offer two routes for director ID verification:
Option 1 — In-person verification: the director attends our office at 19 Wigmore Street, London, for face-to-face identity-proofing.
Option 2 — Online verification (IDVT): the director completes the process entirely online using Identity Verification Technology. This involves four steps: (1) upload your passport; (2) take a selfie; (3) the system runs a liveness check and facial recognition to validate your identity against the passport; (4) we file the verification with Companies House and you receive your director code by email.
No proof of address is required for the IDVT route. No video appointment is needed — the entire application process takes a few minutes. The verification must be done by the director personally; it cannot be delegated.
This is a separate service from video notarisation. If you’re unsure which service options you need, get in touch and we’ll confirm the right path.
Frequently Asked Questions About Online Notarisation
Related Notarial Services — Complete Guide
Explore our full range of notarial services — available in person at our Central London office or by video appointment. Whether you need personal documents notarised, business contracts certified, or legal documents for international use, our notary process covers all types of documents.
Edward Young Notaries & Lawyers
19 Wigmore Street, London W1U 1PH
Phone: +44 20 7499 2605
Email: notary@notarypubliclondon.co.uk
Website: notarypubliclondon.co.uk
Hours: Monday–Friday, 09:00–17:30
Regulated by the Faculty Office of the Archbishop of Canterbury
Member of The Notaries Society
Member of STEP (Society of Trust and Estate Practitioners)
ACSP Registered — Authorised Corporate Service Provider
Ready to Get Your Documents Notarised Online?
Book a video appointment with our notary public — from anywhere in the world. Same fixed fee as in-person. No travel required.