Notary Public Stamp and Seal in the UK: Everything You Need to Know
Introduction: Why Notary Public Stamps and Seals Matter
If you’re dealing with legal documents, business agreements, or international contracts, you may have come across the need for a Notary Public stamp and seal.
But what exactly are they, and why are they important?
A Notary Public stamp and notarial seal serve as official verification that a document has been properly notarised.
In the UK, this authentication is required for a range of legal, financial, and international matters.
Whether you’re a business owner, a solicitor, or someone needing to legalise a document for overseas use, understanding notarial stamps and seals is crucial.
In this guide, we’ll cover:
– What a Notary Public stamp and seal are
– The legal importance of notarisation
– When and why you need a notary stamp
– How to get a document notarised in the UK
What Is a Notary Public Stamp and Seal?
A Notary Public stamp or seal is used by a Notary Public to confirm that a document has been notarised.
This is a legal requirement for many documents used in the UK and internationally.
🔹 Notary Stamp vs. Notary Seal
| Feature | Notary Stamp | Notary Seal |
|---|---|---|
| Appearance | Ink-based stamp | Embossed, raised seal |
| Function | Marks a document as notarised | Adds security & authenticity |
| Legal Use | Used for all notarised documents | Required for some official UK documents |
| Common Usage | Contracts, affidavits, legal papers | International legal documents |
Why Notary Seals Are Used in the UK
- Legal Recognition: Acts as a unique signature of a Notary Public.
- Fraud Prevention: Prevents forgeries and adds security to certified documents.
- International Use: Often required under the Hague Convention for foreign country recognition.
When Do You Need a Notary Public Stamp and Seal?
You might need a notarised document with an official stamp or seal if you are:
🔹 Personal Documents
✅ Statutory Declarations (e.g., name changes, affidavits)
✅ Power of Attorney (to act on behalf of someone else)
✅ Proof of Address Documents (utility bills, bank statements)
✅ Marriage, Birth, and Death Certificates
✅ Driving Licence verification for international use
Business & Corporate Documents
✅ Certificate of Incorporation (for company formation)
✅ Shareholder Agreements
✅ Commercial Contracts
✅ Company Documents (for Companies House or the Commonwealth Office)
International Transactions
✅ Visa Applications (for travel or work permits)
✅ Foreign Bank Account Openings
✅ Property Sales Abroad
✅ Documents for Foreign and Commonwealth Office (FCO) Authentication
If your document is being used outside the UK, it may also need Apostille Legalisation from the UK Foreign Office.
How to Get a Document Notarised in the UK
Step 1: Identify If You Need Notarisation
- Check if the receiving authority requires a notarised document.
- If the document is for an international purpose, you may also need an apostille certificate.
Step 2: Find a Notary Public in Your Area
- Search for Notary Public Services in London (or your local area).
- Ensure they are registered with the UK government and the Court of Faculties.
If you need a notary in Central London contact us now.
Step 3: Prepare Your Documents
- Bring your original document (and certified copies if required).
- Provide valid identification (e.g., passport, driving licence).
Types of Notary Stamps & Seals Available
Types of Notary Stamps
✔ Pre-Inked Notary Stamps – Long-lasting, refillable ink.
✔ Self-Inking Stamps – Ideal for high-volume notary work.
✔ Traditional Rubber Stamps – Requires an ink pad.
Types of Notary Seals
✔ Handheld Embossers – Portable and easy to use.
✔ Desk Embossers – Best for high-volume notarisation.
✔ Electronic Notary Seals – Digital signature for online notarisation.
Notary Stamp and Seal FAQs
Q: What is the difference between a notary stamp and an apostille?
A notary stamp verifies a document within the UK, while an apostille legalises it for international use.
Visit our Apostille Service for a guide to Apostilles.
Q: Can I notarise my own documents?
No, only a qualified Notary Public can provide an official notary seal.
Q: How long does it take to get a notary stamp in the UK?
Same-day service is available in Central London. Online orders for notary stamps typically take 3-5 working days.
Q: How much does it cost to notarise a document in the UK?
Costs range from £125-£150 for standard notarisation, and additional fees for an Apostille Certificate depending on turnaround time.
Why Notary Stamps and Seals Matter
Whether you’re dealing with legal documents, business transactions, or international matters, having a notarised document with an official stamp or seal is often required.
If you need a document notarised, find a Notary Public in London or your local area, and check if you need Apostille Legalisation.
